When recruiting a new employee, you can create a candidate presentation in HR-ON Recruit.
What is a candidate presentation?
In HR-ON Recruit, you can create a candidate presentation. This tool has been specifically developed to ensure a transparent and straightforward recruitment process that your recruiters can navigate.
The candidate presentation contains all the candidates you have selected, e.g., the first round of interviews for a vacant position. This means the interesting candidates are separated from those irrelevant to this position.
You can choose which data to include in the candidate presentation, such as personal information or resumes. Additionally, this function allows you to evaluate the candidates before, during, and after the interview. You can share your evaluation with the other recruiters or keep your evaluations private.
The candidate presentation is also helpful during the interview as a note-taking tool. It gives you easy access to the candidate's cover letter, resume, data, and other documents.
How to create a candidate presentation
Follow these steps to create a candidate presentation:
- Go to the menu item Application and click on the job ad you are recruiting for
- Tick the box next to all the candidates you want to include in your candidate presentation
- Scroll to the bottom menu and click on "x number of chosen applicants," and then click on create candidate presentation
- A new window will appear where you can add a headline for the presentation. E.g., "First round of interviews"
- Add a start and end date to the recruitment process
- "Choose information about candidate" allows you to check the boxes next to the information you want to include in the candidate presentation, e.g., the candidate's name, phone number, resume, title of the job ad, etc.
- Next items allow you to add or deselect candidates
- Now you must choose who should have access to the candidate presentation. Typically, this means granting access to the other recruiters who are participating in the process
- You can activate the slider Anonymized tabs to hide the names of the other candidates, whose profiles are not currently open. This is useful if you use the functions to take notes during the interview, and you wish to hide the names of the remaining candidates
- Lastly, you can conclude by adding a title and a text for the email that you send out to the participants, to alert them that you have granted them access to the candidate presentation
- Click Save. The participants will now receive an email informing them they have been invited. They must log into their HR-ON Recruit account to access the candidate presentation
How to access the candidate presentation
There are two ways to access a candidate presentation. One way is to go to the Applications menu item and then click on Candidate Presentations above.
Another way is by clicking on the menu item Candidate Presentations.
Both ways will give you an overview of all the candidate presentations you can access. To open a presentation, click on the three dots in the column to the right, below Actions, and choose Candidate presentations.
How to use the candidate presentation
Once you have created a candidate presentation, you can switch between the candidates you have included via the tabs with the candidates' names, which you will find above. If you decide to anonymize the unopened candidate tabs, you will not be able to see the candidate's name until you open their specific tab.
When you access the individual candidate's presentation, you can see the previously chosen information. On the right side, you can add notes and rate the candidates. You can do this at any time: before, during, or after the interview.
To begin with, the notes one user writes will not be visible to the other users. The notes will only become visible once you conclude the candidate presentation. It is also possible to mark notes as private so that they will remain private throughout the process.
Once you've reviewed all the candidates, you can click on the Conclusion Board. After this, you will be able to get an overview of all the candidates in the presentation and easily compare ratings and notes.
How to share with external users while complying with GDPR
It is possible to share a candidate presentation with an external user. This requires, however, creating the user in your HR-ON Recruit. The user does not have to have any rights in HR-ON Recruit, but you have to remember to send them login information. Here you can read more about how to create users.
When you create a candidate presentation, you can add external and internal users in one go. This also means that you will not have to send documents and other information by mail, making sharing with external users more GDPR-compliant.
In this guide, you have learnt how to create, use, and share (with both internal and external users) candidate presentations.